• Members must attend at least every other annual meeting (every two years as a minimum).
• New members must attend the next upcoming meeting as a condition of joining the network (i.e. the meeting fee for the next event must be paid with their membership fees in order to join).
• If a member misses a meeting, they must pay for the next meeting as a condition of membership renewal (i.e. the meeting fee for the next event must be paid with their membership renewal fees in order to renew membership).
• SFN Head Office is not responsible for any related costs incurred by members attending Annual Meetings, including but not limited to: flight costs, hotel/accommodation costs, visa costs, transfers, tours or activities. Members must check cancellation policies/Ts&Cs related to any such bookings and are responsible for contacting the concerned parties directly for assistance, in the case of amendments or cancellations.
• Members requiring a visa to attend the event must apply in time in order to confirm their attendance and make payment once the visa is granted. Members take full responsibility for arranging their visa. Again, no refunds can be given after the cut-off date if payment is made and the visa is then not granted.
• Meeting fees are non-refundable and non-creditable, for any reason, after the published cut-off date (when all payments are sent to suppliers and venues). This cut-off date is made clear on the members’ website and in the email sent with the meeting invoice. It can also be confirmed by Head Office at any time. If notice is given on or before the cut-off date, meeting fees can be credited to the following year’s event. No refunds can be given. All refunds and credits are at the Managing Director’s discretion.
• No refunds or credits can be given after the cut-off, even due to events outside of the control of either the network or the member, e.g. denied visas or force majeure*.

Force Majeure:
The performance of this agreement in whole or in part is subject to events or occurrences beyond the control of either party, including acts of God, natural disasters (but not limited to earthquake, hurricane, flood, fire or other casualty taking), epidemic or pandemic warnings, strikes, lockouts or other labour or materials dispute, civil commotion, riot, mob violence, insurrection, malicious mischief, sabotage, rebellion, act of public enemy, war, terrorism, civil disorder, governmental regulations or advisories, curtailment of communications, economic conditions adversely affecting the industry or profession represented by the organization, curtailment of transportation service or facilities—any or all of which prevent or unreasonably delay the meeting attendees or make it inadvisable, commercially impractical, illegal or impossible to hold the meeting. Either party may terminate, suspend or partially perform its obligations under the agreement without liability for one or more of the foregoing reasons by written notice to the other.

Photography and Videography Notice:
By attending SFN events, members consent to being photographed or recorded and allow SFN to use such content for promotional or archival purposes without compensation. This includes photographs/video footage shared with us via email/WhatsApp.